Summary
Date Posted: Tuesday, December 05 2023, Base Salary: Not Disclosed

JOB DETAILS:
• The position reports to the Capital Programme Manager
• Are you the unsung hero behind successful projects, adept at navigating the intricate web of project administration while supporting project managers to reach new heights? If you thrive in a dynamic environment, possess a knack for multitasking, and find joy in contributing to project success stories, this is your chance to be an integral part of our
• journey towards excellence. We’re on the lookout for an organized and detail-oriented individual to join our team.

Key Performance Areas
• Onboarding and Orientation: Assist new team members in the project management office by providing information about the organization, its processes, and available resources.
• Documentation Management: Help in maintaining and updating project-related documentation, including project plans, schedules, status reports, and meeting minutes. Retrieve and organize documents as per the project teams’ needs.
• Meeting Coordination: Schedule and coordinate meetings, workshops, and other project-related events. Prepare agendas, send invitations, and ensure necessary resources are available for effective meetings.
• Communication Support: Assist in distributing project-related information to stakeholders, ensuring timely and accurate communication. Help draft and edit project communications, such as emails, newsletters, and progress reports.
• Data Analysis and Reporting: Collect data from project teams and compile reports to track project status, performance, and progress. Assist in analyzing trends, issues, and risks to support decision-making and identify areas for improvement.
• Resource Management: Help in facilitating resource allocation and tracking for projects, ensuring that team members have the necessary tools, equipment, and support to successfully carry out their tasks.
• Process Improvement: Identify opportunities for process improvement within the project management office. Collect feedback from project teams, suggest improvements, and assist in implementing changes to enhance efficiency and effectivenes.
• Training and Development: Support the development and delivery of training programs to enhance the project management skills of team members. Assist in creating training materials and organizing workshops or webinars.
• Stakeholder Engagement: Assist in maintaining positive relationships with project stakeholders, ensuring their needs and concerns are addressed. Help organize stakeholder meetings, gather feedback, and follow up on action items.
• Risk and Issue Management: Assist in identifying project risks and issues, capturing them in appropriate tracking tools, and supporting the development and implementation of mitigation and resolution plans.

Minimum specifications / Requirements areas
• BA Business Administration.
• 3 years’ experience in administration.
• Exposure to project management environment.
• Strong people skills.
• Proven report generating skills.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Should you be interested in applying for this role, please submit your detailed CV, copies of relevant qualifications, registrations, and ID/Passport for the attention of HR Business Partner
• mail: careers@zamsugar.zm  indicating the respective position in the subject line.
• All internal employees are required to complete the Internal Application Form and obtain relevant signatures when applying for vacancies.
• Closing date for applications is 11th December 2023.
• Applicants may be required to complete pre-employment checks (qualification, credit, security, background, and medical assessments) as part of the recruitment process where applicable.
• Should you not hear from us within 6 weeks after the closing date, please accept that your application was unsuccessful.

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