Summary
Date Posted: Monday, January 27 2025, Base Salary: Not Disclosed

JOB DETAILS:
Employment Opportunities
The NAPSA staff Pension Scheme wishes to recruit Staff Personnel to fill up the available vacant positions on permanent and pensionable terms, to be based in Lusaka. The Staff Pension Scheme is an independent institution from the National Pension Scheme Authority. The successful applicants will need to demonstrate relevant experience of having worked in a similar environment.

1. PERSONAL ASSISTANT (GRADE SPF4)
Main Purpose Of The Job
To provide administrative support as well as confidential and personal secretarial services to the CEO in order to facilitate the smooth operation of the office.

Key Responsibilities
• Assist the team in running the office by attending to routine administrative matters such as staff welfare and stationery.
• Analyse and recommend the purchase of small capital items for the effective operation of the Scheme.
• Organize logistics and travel arrangements of Trustees and members of staff.
• Draft standard letters, acknowledgments in reply to correspondence, invitations, and queries for the Chief Executive Officer.
• Ensure office ambience is maintained at all times.
• Prepare summaries of outstanding board tasks and make follow-ups with superiors to ensure that the assignments are undertaken.
• Establish efficient records management for the Scheme.
• Compute and maintain staff leave days.
• Take minutes for Management and other similar meetings.
• Consolidate and prepare the Board and Committee packs.
• Coordinate Committee and Board meetings.
• Prepare and follow up documentation for exited members to facilitate prompt payment of their benefits.
• File and update contact information of employees, customers, suppliers, trustees, and other stakeholders.
• Provide refreshments for the CEO’s office and meetings.
• Perform any other duties as may be assigned.

Academic Qualifications
• Grade 12 Certificate with 5 ‘O’ levels, with credit or better in Mathematics and English.
• Diploma in Secretarial Studies with a minimum of four (4) years post-qualifying experience.
• Bachelor’s degree in Management Studies/Social Sciences or equivalent will be an added advantage.

2. ICT OFFICER (GRADE SPF3)
Main Purpose Of The Job
The ICT Officer is responsible for the overall planning, management, and support of the ICT environment and to plan, manage, and provide quality, reliable, and modern ICT services that support the operations of the Scheme and contribute to overall efficiency, productivity, and attainment of the Scheme’s objectives.

Key Responsibilities
• Provide first-line support for core systems.
• Provide first-line support for auxiliary systems.
• Offer face-to-face IT support for staff.
• Plan schedules for maintenance of hardware and updating of software.
• Resolve hardware, software, and networking issues for computers and peripherals.
• Prepare new hires’ computers with all necessary hardware and software components, and create their profiles (install printers, map drives, set up Outlook email, bookmarks, etc.).
• Log and keep good records of inventory and computer supplies.
• Support the operation of computer peripherals such as scanners, printers, switches, wireless routers, UPS, etc.
• Support conference room and AV equipment (conference phones, video conference systems, etc.).
• Provide technical advice in terms of specifications when acquiring new devices.
• Develop and update IT processes and procedures, and ensure they are properly documented.
• Liaise with other service providers.
• Ensure disaster recovery plan is operational at all times.
• Provide quarterly reports on the operations of the unit.
• Update or install antivirus on machines and network.

Academic Qualifications
• Grade 12 certificate with 5 ‘O’ levels, with credit or better in Mathematics and English Language.
• Degree in Computer Science or equivalent.
• Three (3) years of relevant experience in an ICT position.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
Interested candidates meeting the above qualifications must send their curriculum vitae and copies of relevant certificates, including contact telephone numbers and three (3) traceable references to:
The Chief Executive Officer
NAPSA Staff Pension Scheme
Plot No. 40, Bwinjimfumu Road
Rhodes Park
P.O. Box 51275
LUSAKA
Closing date: 7th February 2025
Only shortlisted candidates will be contacted.

All Jobs

QUICK ALERT SUBSCRIPTION