Summary
Date Posted: Thursday, November 07 2024, Base Salary: Not Disclosed

JOB DETAILS:
DUTY STATION: MINISTRY OF HEALTH HEADQUARTERS, LUSAKA
DUTIES AND RESPONSIBILITIES
The M & E Specialist will be reporting to the Project Coordinator and Assistant Director M&E and shall be responsible for:

i. MONITORING AND EVALUATION SYSTEM DEVELOPMENT AND IMPLEMENTATION
a) Developing and implementing a comprehensive monitoring and evaluation system to track the progress and outcomes of a designated health project. This includes designing and managing data collection processes, analysing data to assess project effectiveness, and reporting on findings to inform decision-making and program improvement;
b) Overseeing the implementation of the M & E system, ensuring data quality, accuracy and timely reporting monitoring and evaluation system for the project.
c) Ensuring the smooth operation and quality performance of technical efforts and field activities by coordinating and overseeing quality programmatic reporting, quality of data management and strategic information.
d) Leading the development and implementation of a plan to monitor progress, evaluate effectiveness and disseminate results, as well as overseeing the conduction of operations research and other data-based analysis to facilitate evidence-based improvements in project performance and expand understanding and lessons learned.
e) Ensuring adherence to monitoring of project activities using developed tools and indicators.
f) Leading the baseline survey, Mid-Term and End Term evaluations including quality assurance processes for data collection to ensure robust data for the project.
g) Provide support to the routine data collection, analysis and aggregation of data from district to national level as may be required.
h) Provide technical support to project staff on implementing M&E plan and logical framework.
i) Liaise with project management to collect and analyse data and to determine progress achieved.
j) Support the implementation of MOH’s broader M & E plan.
k) Support performance reviews in line with the project implementation manual.

ii. PROJECT INFORMATION MANAGEMENT
a) Track project’s output and outcome level results on the periodic basis in close coordination with project’s implementing team as well as with Implementing Partners.
b) Collect, check, verify and compile data from the field as stipulated in the M&E plan.
c) Review and compile monitoring reports, project progress reports, evaluation reports, photographs, case studies video documentaries, power point presentation, etc.
d) Update and maintain the project database.

DATA MANAGEMENT AND ANALYSIS
a) Manage project data ensuring data quality, accuracy and security
b) Conduct data analysis using appropriate statistical software (eg STATA, R. SPSS) to generate insights and inform decision making
c) Develop and maintain a project database to track key indicators and performance metrics. d) Utilize data visualization tools (e.g Power BI, Tableau) to present data clearly and effectively.

iv. QUALITY ASSURANCE
a) Review field level assessment reports, baseline studies and evaluation reports.
b) Ensure that reports from partners/consultants are complete and meet the quality requirements.
c) Undertake the quality control of project’s implementing strategies and approaches.
d) Establish a reliable and consistent database of indicators in line with the results framework for all program activities and ensuring that the M&E standard operating procedures (SOPs) and guidelines are developed and updated routinely and systematically.

REPORTING AND DOCUMENTATION
a) Support the Project Coordinator on the preparation of annual work plans. This includes schedules and formats for the submission of necessary reports and other inputs by the PIU, MoH and partners.
b) Prepare the M&E progress reports and submit to supervisor.
c) Assist project team to prepare periodic reports of the project through providing M & E related information.
d) Document project achievements and lessons learned through case studies, reports and other knowledge products.

QUALIFICATIONS
The candidate must have:
a) A full Grade Twelve (12)/Form 5 School Certificate with a minimum of five (5) ‘O level credits or better including English Language and Mathematics.
b) A Bachelor’s Degree in Demography, Data Science, Statistics, Library Information Studies or Health Management Information Systems from a reputable and recognized University.
c) A Master’s Degree in Demography, Public Health or Epidemiology from an accredited university will be an added advantage.
d) Post graduate certification in Monitoring and Evaluation as an added advantage.

EXPERIENCE
i. At least ten (10) years of relevant experience of which five (5) years should be senior management in monitoring and evaluation (M&E) or health management information systems.
ii. Strong understanding of Zambia’s health system context, especially national strategies and monitoring and evaluation frameworks and understanding of RMNCAH-N topics and results monitoring.
iii. Minimum 10 years of demonstrated experience in designing, implementing, monitoring, and evaluating projects in public health programs, project management in health sector, health management information system or health sector M&E system.
iv. Extensive experience in developing and strengthening M&E systems, processes and products. Training in gender data and analysis, experience in gender related M&E and interest in expanding expertise on gender and equity M&E will be an added advantage.
v. Experience with initiatives to drive demand for and use of data.
vi. Demonstrated experience in M&E system development, data collection and data analysis in the health sector would be an asset.
vii. Demonstrated experience in planning and budgeting.
vii. Experience in supporting collaborative processes with a wide range of stakeholders.

COMPETENCES
i. Proven ability and capacity to manage databases.
ii. Proficiency in Statistical and data management packages such as STATA, R, Epi data, SPSS. iii. Knowledge of data collection protocols to ensure accurate data collection and verification; ability to identify data trends and communicate this information for strategic decision-making in program implementation.
iv. Proven track record in writing or contributing to technical reports in public health an added advantage.
v. Proficiency in Microsoft Applications including Excel, PowerPoint, and Word.
vi. Strong attention to detail and thoroughness in work product.

Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure
a) All applications should clearly state the position being applied for on the envelope and must be lodged directly with the Ministry of Health to the address below:
The Permanent Secretary- (Administration)
Ministry of Health
Ndeke House
P.O. Box 30205
LUSAKA
b) All interested persons meeting the above qualifications and experience should send their written applications with certified copies of their National Registration Card, academic and professional qualifications, proof of membership to relevant regulatory body (where applicable), latest practicing license and a detailed Curriculum Vitae with three references including their contact numbers to the address given above.
Electronic applications will NOT be considered.
c) The closing date for receiving applications is Friday, 15th November, 2024. Only short-listed candidates will be contacted.
Dr. George Sinyangwe
Permanent Secretary- Donor Coordination
MINISTRY OF HEALTH

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