Summary
Date Posted: Wednesday, October 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
Reporting Lines
Under the overall supervision of the FAO Representative and the direct supervision of the Assistant FAO Representative (Programmes), and close supervision of the Project Coordinator, and close collaborations with the Operations officer in HQ for this project, the Operations Specialist is responsible for the day-to-day operations in conformity with the relevant rules, procedures and practices of the Organization. In particular, the incumbent will perform the following functions:

Tasks and responsibilities
• Act as a focal point for all project operational matters, organize and handle the day-to-day operational activities of the field programme and take action in consultation with supervisors on any issues which arise during the execution period.
• Prepare project task force meetings and provide secretariat support.
• Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units.
• Retrieve, enter, select and analyse data from a wide variety of sources, including FAO’s corporate systems and data bases; verify accuracy of data documents; make necessary calculations.
• Monitor the receipt of Government contributions and the transfer of ownership of the Organization’s equipment.
• Support the streamlining of procedures and practices and the introduction of new information technologies to the office/project.
• Participate in the preparation of project work plans, monitor progress and identify corrective measures to overcome operational constraints.
• Support and facilitate the organisation of workshops and conferences related to the FACE Project.
• Review and monitor the project budget, prepare requests and revisions as required, maintain and monitor budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines.
• Monitor the implementation of Letters of Agreement and assure the quality of submitted reports assist in certifying the compliance for subsequent disbursements of instalments.
• Contribute to consultative and other meetings, conferences, including proposals for agenda topics, identifying participants, preparation of documents and presentations.
• Prepare and submit the Project Implementation Reports and any other reports required by the Organization.
• Ensure the completeness and quality of data and documentation in the FAO corporate systems (e.g., GRMS, FPMIS), for all assigned operational field projects and activities.
• Prepare analytical reports on project performances as required.
• Coordinate action concerning the completion of field projects and arrange for timely and adequate reporting, including identification of project follow-up requirements.
• Contribute to the formulation of project proposals according to FAO’s procedures and prepare project documents for technical clearance and final approval under different funding arrangements.
• Perform other duties as required.

Candidates Will Be Assessed Against The Following
Minimum Requirements
• University Degree in Business Administration, Development Studies, Economics, Supply Chain Management or any other related field.
• Minimum of five (5) years relevant work experience.
• Working knowledge of the English language
• National of Zambia

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills
• Understanding of FAO policies and programmes is considered a strong asset; and familiarity with UN administrative, operational and financial procedures is an asset.
• Very good knowledge of the MS Office applications, Internet and office technology equipment.

Selection Criteria
• Professional experience with strong analytical and report writing skills; experience in undertaking field surveys, including interviews/consultation with multiple stakeholders and with government counterparts. Strong interpersonal skills, cultural sensitivity and focus on results.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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