Summary
Date Posted: Friday, May 10 2024, Base Salary: Not Disclosed

JOB DETAILS:
Lumwana Mining Company seeks to recruit a highly committed employee for the position of Project Secretary – FS (Fixed Term) to join the versatile Mineral Resources Management Department – FS Section. We are in search of an individual who can champion Barrick’s DNA by:
• Communicating Honestly, Transparently, and Acting with Integrity
• Exhibiting a Results-Driven approach
• Delivering solutions that are Fit for Purpose
• Dedicating themselves to Building a Sustainable Legacy
• Taking Responsibility and being Accountable
• Committing to Zero Harm
• Cultivating strong and meaningful Partnerships

Reporting to the Project Manager – FS, you will be responsible for monitoring project progress and supporting the FS Project team with administrative and secretarial duties, including document control support.
Your duties will include but are not limited to the following:
• Taking of project meeting minutes (technical and executive), and the distribution thereof.
• Compiling and formatting pre-feasibility documentation, including project reports and presentations.
• Coordinating project team communications.
• Coordinating diaries, meetings, and workshops.
• Logistical and travel arrangement coordination, including flights, accommodation, visas, workshop venue’s, transfers etc.
• Travel desk coordination for the team and any visitors.
• Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
• Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item lists.
• Maintain folders on SharePoint.
• Control and management of project/engineering documentation to meet project and procedural requirements.
• Control all project procedures and specifications to final sign-off status.
• Responsible for distribution of documents, reports, drawings as and when required.
• Interfacing with finance teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with setting up purchase orders and facilitation of timely payment.
• Assisting with the expediting of critical path items and liaising with the relevant site procurement and accounts payable to ensure expedient tracking and delivery of items to site.
• Formatting of documents and presentations to create a consistent and professional Project image.

To be considered for the position, you must meet the following requirements:
• Grade 12 certificate
• A Secretarial Certificate / Diploma
• Minimum 3 years’ experience in a project environment as a Secretary / Administrator.
• Basic knowledge of project management principles.
• Experience or exposure to project document controlling will be an advantage.
• Fully conversant with MS Office Suite and SharePoint
• Be physically fit and be able to pass a pre-employment medical examination.
• Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to subordinates.

What We Can Offer You:
• A comprehensive compensation package including bonuses and site-specific benefits.
• The ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to grow and learn with industry colleagues.
• Access to a variety of career opportunities across the organisation

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Applicants that meet the above stated requirements are invited to submit their CVs to the Job Portal link: http://jobs.barrick.com/. 
• Barrick has a strong commitment to environmental, health and safety management.
• Barrick offers employment opportunities to both qualified women and men.
• Women who meet the above qualification are strongly encouraged to apply.
• ‘Be Aware of Fraudsters’
• Lumwana Mining Company does not solicit for payment of any funds towards the recruitment process.
• Interested and qualified? Click here to apply

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