Summary
Date Posted: Tuesday, January 21 2025, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview
The Administrative Assistant is highly organized and detail-oriented and will assist with daily office needs and manage general administrative activities. The incumbent will coordinate the administration system and general workflows of Inventory management, and facility management and provide the other departments with the necessary administrative support which they might require.

Responsibilities
Manage the front office including answering calls and handling correspondence
Maintain accurate and current fuel records and receipts for Kitwe vehicle(s).
Organizational vehicle Maintenance including regular checks of logbooks, mileage, statutory payments, etc.
Assist in document processing and storage such as fire certificates, permits, etc.
Oversee the management of the asset registry, involving comprehensive tracking and regular updating of asset information and tagging.
Manage maintenance and repair activities for organizational assets.
Collaborate in generating reports, presentations, and correspondence relevant to procurement operations.
Prepare requisitions for all Operational needs for the Kitwe Office.
In conjunction with the Senior Programmes Manager manage all support staff administration needs.
Keep an updated schedule for all monthly obligations/bills and raise requisitions for payments due.
Coordinating all staff travel needs i.e., booking accommodation and flights for local and international travel.
Support office environment management.
Records update and maintenance.
Assist with planning and coordinating office meetings and trainings.
Any other office work for maintenance, upkeeping, and smooth administrative operations.

Requirements
Demonstrated proficiency in fulfilling administrative support roles, ideally within a finance and operations department.
Verbal and written communication competencies.
Ability to operate effectively within a collaborative team environment.
Familiarity with standard office software e.g Google Suite, Microsoft Office 365, Zoom
Familiarity with basic office equipment
Ability to learn, demonstrate initiative and adapt in a fast paced work environment.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

Interested and qualified, Click here to apply.


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