Summary
Date Posted: Tuesday, April 09 2024, Base Salary: Not Disclosed

JOB DETAILS:

About the role:

Our client is looking for a person that will manage all office administrative and procurement duties, ensuring the smooth running of the office and providing quality service to all internal and external D.light clients.
The job holder is expected to demonstrate commitment and loyalty and perform all duties in accordance with the organization’s office routines and procedures, keeping in mind the overall business objectives.

R&Rs
• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing.
• Draft appropriate service level agreement to properly evaluate the performance of suppliers and report on this monthly.
• Work with internal stakeholders to determine procurement needs, quality and delivery requirements
• Place timely orders for office supplies and assets and manage the asset register.
• Monitor, evaluate and improve supplier performance according to relevant SLAs.
• Develop and/or adapt D.light group procurement policies and recommendations
• Maintain good relationships with suppliers and renegotiate prices on a regular basis.
• Oversee the front office by ensuring incoming calls or emails are answered
• Monitor and oversee the general cleanliness of the office.
• Coordinate meetings and functions for the D. light office
• Manage and properly account for petty cash issued to facilitate general office activities.
• Manage all travel, hotel & airport transfers for d. light employees (the service will be for all Zambia & visiting d. light employees)
• Responsible for office administration payments within approved expense limits and they are made within reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
• Maintain and file all business records in a systematic manner.

KPIs
• Quality and turnaround time on procurement requisitions
• Record management, filing systems are well maintained
• Suppliers meet agreed SLAs
• Overall procurement budget is met

Desired Skills and Experience
• Business related bachelor’s degree or equivalent
• Previous experience as a Procurement Officer, Office Administrator or similar position
• Experience handling service providers e.g. transport, office suppliers, accommodation
• Knowledge of customer service, office management and basic bookkeeping procedures
• Ability to create a positive, everlasting positive impression with the most professional, courteous and expedient manner and to continually strive for superior client service.
• Enjoys dealing with people daily and is tolerant to different kinds of people whilst remaining assertive.
• Computer literacy and able to adapt to new software and applications quickly
• Accounting software is an advantage
• Strong interpersonal and communication skills
• Mature, empathetic and professional
• Independent self-starter with attention to detail
• Possesses integrity and able to maintain accurate and confidential records
• Ability to organize workload, adapt quickly to change and deliver under pressure
• Passion for social enterprise, development of people and environmental benefits

Compensation:
The incumbent will receive a competitive salary commensurate with experience.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Please send your CV to careers@talenthousepeople.com  before the 26th of April, 2024

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