Summary
Date Posted: Monday, March 10 2025, Base Salary: Not Disclosed

JOB DETAILS:
SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalysing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.
Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigour. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all.
For more information on our operations in Zambia visit our website: www.snv.org/country/zambia

Job Description
Procurement
Support of Procurement Function Work closely with the Contracting and Procurement Officer(s) to:
• Assist in all procurement duties including but not limited to conducting full cycle procurements as assigned with the support and guidance of Country Operations Manager and or Contracting and Procurement Officer(s)
• Collection of quotations for active procurements making reference to the vendor database.
• Upholding SNV’s procurement processes and policy including but not limited to conducting due diligence for all procurements.
• Purchase order entries into SAP By Design, ensure timely entries and receipt of all supporting documents in preparation submission for payment.
• Framework agreement contract management notifying Country Operations Manager and or Contracting and Procurement Officer in advance for renewals.
Logistics & Administration
Planning and Coordination
• With support from and to the Operations officer Logistics, plan transport, contact and contract suppliers and garages for maintenance and services, ensure valid insurances for fleet and check and document valid driver license of all persons driving SNV Vehicles.
Vehicle operations and Safety
• Have end responsibility for use of car, clean and fuel vehicle, check inventory (e.g. first aid kit, fire extinguisher, spare tire etc.) and status of the vehicle, identify any damage and report these to Operations officer Logistics.
• Arrange and keep track of periodical service schedule, vehicle fitness, road tax and insurance.
Driving
• Driving for SNV project related work where required, following the traffic regulations, safety instructions and situations and based on the travel arrangements of the passengers and/or delivery requirements.
• Assist in all administrative functions for the Operations department.
Travel Management
• Assist operations officers or procurement team members in making accommodation bookings through competitive bidding or use of framework agreements.
• Flight bookings made through competitive bidding or use of framework agreements.

Qualifications
• If candidate has graduated, he/she must have graduated within the last 36 months and should possess a bachelor’s degree in a related field.
• Students pursuing post-graduate studies should be in the process of completing their degrees and wish to gain experience in the field in which they are enrolled.
• Membership or certification from CIPS (UK) and / or the Zambia Institute of Procurement and Supply (ZIPS) is preferred.
• Past internship or minimum 2 years working in an Administrative or Procurement role in a donor funded development projects.
Attentive to details.
• Proven ability in supporting operations in a fast-paced environment along with people management skills.
• Excellent interpersonal skills and a collaborative work style.
• Excellent Communication skills, Adaptability, Flexibility, high Integrity, client Orientation, exactness, Result oriented, Excellent Customer Service, Multi-tasking
• Experience in a multi-cultural environment is essential, in an International NGO an advantage.

Additional information
Functional Competencies – demonstrated ability in:
• Innovation-Develops new, better or significantly different ideas, methods, solutions or initiatives that result in improvement of organization’s performance and meeting objectives, results and global commitments.
• Confidentiality – Ability to handle confidential information.
• Accountability – Holds self and others accountable for all work activities, research and personal actions and decisions;
• follows through on commitments and focuses on those activities that have the greatest impact on meeting measurable high-quality results for organization’s success.
• Exercises ethical practices, respectful words and behaviours, and equitable treatment of others in all activities.
• Service Excellence – Knowledge of and ability to put into action customer service concepts, processes, and techniques to access internal and/or external client needs and expectations and meet or exceed those needs and expectations through providing excellent service directly or indirectly.
• Client Relationship Management – Knowledge and ability to determine and satisfy current client needs and maintain a partnering relationship during engagements; includes influencing, communicating, presenting, facilitating, Build and manage new relationships and collaborative alliances.
• Strategic Thinking – Applies organizational knowledge to identify and maintain focus on key success factors for the organization while recognizing, anticipating and resolving organizational challenges. Ability to develop organization- and industry-specific expertise and apply sound decision-making processes to reach productive resolutions that translates strategy into actionable business plans.
• Business Acumen – Knowledge, insight, and application of business concepts, tools, and processes that are required for making sound decisions in the context of the organization’s business; ability to apply this knowledge appropriately to diverse situations; including supporting, identifying, assessing, and/or securing new business for the organization.
• Effective Communication (Oral and Written) – Understands effective communication concepts, tools, and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate professional communication behaviour.
• Ability to drive with a Minimum class B Drivers licence

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply, please submit your CV and cover letter detailing your experience and suitability for this role to. Only shortlisted candidates will be contacted.
• Closing date: 17 March 2025
• Vetting
• SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for national determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, sexual harassment as well as Fraud), the “Statement of Conduct”. This Statement of Conduct adopts the definitions used in the Scheme.
We do not appreciate third-party mediation based on this advertisement. Only short-listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider
• To apply for this job please visit smrtr.io.

All Jobs

QUICK ALERT SUBSCRIPTION