Summary
Date Posted: Thursday, August 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
Overall Job Purpose
• The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.
• This role will be responsible to ensure compliance of all departmental employees, as well as implementing and managing a document system.
• Employee related queries. Employee documentation, including employee contracts, recruitment paperwork and starter packs.

Specific Job Responsibility
The specific tasks to be performed by the position holder will include:
• Provides orientation for new employees by providing information packets, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
• Manage timesheets for the department
• Administrate compliance of employees across the department
• Plan meetings and take detailed minutes
• Update and maintain office policies and procedures
• Maintain inventory supplies
• Book various travel arrangements internally, from travel to processing expenses
• Act as the point of contact for internal and external clients
• Implement and monitor programs as directed by management, and see the programs through to completion
• Helps with the administration of employee benefit program by assisting with advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvals.
• Ensure the surroundings of the office are clean and manage cleaning contractors
• Any other tasks as may be delegated upon by the supervisor

Job Specific Competencies
• Should be well familiar and experienced with word processing and database software, such as Microsoft Office
• Knowledge of Sharepoint site administration a bonus
• Working knowledge of Windows computer systems
• Must be able to communicate exceptionally well in English
• Must possess an advance knowledge of English vocabulary
• In possession of a valid Zambian light vehicle driving license
• Good knowledge of HR Systems

Key Job Attributes
• Attention to detail
• Excellent client service orientation
• Business acumen
• Managing relationships
• Integrity
• Communication skills
• Organisation skills
• Excellent interpersonal skills
• Presentation skills
• PC skills
• Ability to work without supervision
• Willingness to learn new skills and develop

Experience required to perform in this job
• A minimum of 2 years related experience. HR background is an added advantage

Qualifications
• Degree in Business Administration or related field
• Proficiency in Microsoft office
• Inventory control knowledge will be an added advantage

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• To apply for this job please visit firstquantum.wd3.myworkdayjobs.com.

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