Summary
Date Posted: Tuesday, February 04 2025, Base Salary: Not Disclosed

JOB DETAILS:
Role Purpose
The Finance, Admin, and HR Manager will oversee the financial, administrative, and human resource functions of the law practice. The role ensures efficient management of financial processes, compliance with regulatory standards, seamless administrative operations, and effective HR practices to support the firm’s objectives.

Key Responsibilities
1. Financial Management
• Prepare and monitor the firm’s annual budget, cash flow, and financial forecasts.
• Manage billing, invoicing, and debt collection to ensure timely payments.
• Maintain accurate financial records and oversee bookkeeping activities.
• Prepare monthly management accounts and financial reports for partners.
• Handle payroll, pensions, and staff benefits administration.
• Ensure compliance with tax obligations, including VAT, PAYE, and corporate tax filings.
• Liaise with external auditors and accountants during financial audits.
2. Administrative Management
• Oversee the day-to-day administration of the practice, ensuring smooth operations.
• Manage vendor relationships, office supplies procurement, and facilities maintenance.
• Coordinate contracts and service agreements with external suppliers.
• Ensure compliance with relevant laws and professional regulations.
• Oversee client file management and adherence to data protection (GDPR) requirements.
3. Human Resource Management
• Develop and implement HR policies and procedures in line with employment laws and best practices.
• Lead recruitment efforts, including job postings, shortlisting, interviewing, and onboarding.
• Manage employee records and ensure compliance with GDPR and employment regulations.
• Handle performance management processes, including appraisals and professional development plans.
• Oversee staff training, well-being initiatives, and employee engagement programs.
• Manage conflict resolution, grievances, and disciplinary procedures.
• Ensure compliance with health and safety regulations in the workplace.
4. Team Leadership
• Supervise and manage finance, administrative, and HR support staff.
• Provide training, guidance, and performance feedback to team members.
• Foster a collaborative, professional, and inclusive working environment.
5. Risk and Compliance
• Assist in the development and implementation of risk management strategies.
• Ensure adherence to anti-money laundering (AML) and client account rules.
• Support compliance audits and maintain records for regulatory reviews.
6. Strategic Input
• Provide insights and recommendations to improve financial, administrative, and HR processes.
• Support strategic planning with financial and operational advice.
• Assist in implementing technology solutions to streamline financial, HR, and administrative functions.

Required Qualifications and Skills
Qualifications
• A degree in Finance, Business Administration, Human Resources, or a related field.
• Professional certifications (ACCA or CIMA) are highly desirable.
Skills & Experience
• Proven experience in financial, HR, and administrative management, preferably in a professional services or legal environment.
• Strong knowledge of accounting software (e.g., QuickBooks, Xero) and MS Office, particularly Excel.
• Familiarity with HR software and legal practice management systems is an advantage.
• Excellent organizational and time management skills.
• Strong interpersonal and communication skills, with the ability to work effectively with partners, staff, and external stakeholders.
• High level of accuracy and attention to detail.
• Strong knowledge of regulatory compliance requirements, including AML, GDPR, and employment laws.

Key Competencies
• Analytical Thinking: Ability to analyze financial and operational data to provide actionable insights.
• Integrity: Maintains confidentiality and adheres to the highest ethical standards.
• Leadership: Effectively manages and motivates a multidisciplinary team to achieve goals.
• Problem-Solving: Proactively identifies and resolves challenges in finance, HR, and administration.
• Flexibility: Adapts to a dynamic environment and manages competing priorities efficiently.
• Relationship Building: Fosters positive relationships with staff, partners, and clients.

Remuneration
• Competitive salary based on experience and qualifications.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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