Summary
Date Posted: Thursday, February 27 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context
Under the overall supervision of the Chief of Mission (CoM) in Zambia and direct supervision of the Resources Management Officer (RMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Sub-Office Zambia.

Responsibilities
1. Extract and input data from various sources in financial or accounting systems;
2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere;
3. Assist in the preparation of the payroll by executing validity checks on monthly payroll results;
4. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith;
5. Create new Vendor Accounts in PRISM;
6. Verify vendor requests for accuracy and conformance with IOM finance policies and instructions;
7. Perform claim verifications against documentation to ensure that purchases/services are properly authorized and that the goods have been received or services rendered;
8. Prepare necessary receipt and journal vouchers;
9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required
10. Provide assistance to all staff services such as travel, expense claims, document retrieval, etc.;
11. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards;
12. Responsible for the Petty Cash of the office; and,
13. Perform other related duties as required.

Qualifications
Education
• High School diploma with four years of relevant experience; or,
• Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience
Experience
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
• Attention to detail, ability to organize paperwork in a methodical way;
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills
• Knowledge of IOM/UN finance, Supply Chain and HR procedures and rules;
• Advanced knowledge of Microsoft Office, especially Excel;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Knowledge of Oracle ERP is highly desirable.
Languages
• Fluency in English is required. Knowledge of local languages desirable.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
• To apply for this job please visit fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com.

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