Summary
Date Posted: Monday, August 12 2024, Base Salary: Not Disclosed

JOB DETAILS:
Our client, ActionAid Zambia has a vacancy for an experienced and suitably qualified Zambian to take up the position of Grants and Compliance Accountant. The Grants and Compliance Accountant of the project will oversee the financial grant management and compliance for the project; verify all expenses and receipts and ensure they are allocated to their cost centres accounts in line with ActionAid Zambia financial policies and procedures.

• Job Description
Prepare and monitor project budget, project cash flows, year-to-date spending, and funding requests to ensure that the project has adequate budgets to implement related activities throughout the year by ensuring project Bank Accounts (PBAS) are updated and reconciled and informs the project manager on the status of funds commitment
Prepare and analyse accounting records and other financial reports to assess accuracy, completeness, and compliance with AAZ, Support Office, and donor-specific reporting and procedural standards & requirements, by ensuring project-related payments are done on time and transactions are properly recorded and posted in the Sun System
Review the projects related financial transactions to ensure that they fall within the approved scope of project activities and donor requirements and that they comply with the financial procedures and Finance and Procurement Policies requirements
Prepare and analyse monthly and quarterly project financial reports for their accuracy and adequacy, before submitted to donor, in respect to full disclosure and that they present a true and fair view of the activities of the grant for the respective period
Facilitate internal and external audits
Provide relevant information as far as an audit is concerned and ensure timely implementation of audit recommendations
Participate in proposal writing with the view to provide financial advice and develop project lifetime budget in line with AAZ and Donor budgeting templates and guidelines in case of extension and/or project budget amendment
Maintain efficient management of project Assets and conduct a regular inventory to reconcile sun system reports and physical count of assets as per AAZ’s asset policy and procedures and maintain an updated asset register and ensure proper management of inventory and fuel
Train and provide ongoing technical assistance through field visits to partners on financial management best practices to strengthen their capacity

• Candidate Specification
Experience: 5 years plus
Education Level: Degree
Qualifications: Professional Qualification such as ACCA, CIMA or bachelor’s degree in finance
Software: MS Office package software applications with advanced skills using Microsoft Excel. Working knowledge of the Sun system accounting package a must
Knowledge Of: Grants and project management
Skills To: Good track record in delivering accurate, high-quality work and reports to deadlines and to required standards
Ability To: Effectively communicate financial information to non-financial officers. Analyze, evaluate and summarize financial records for accuracy and compliance to procedures, rules and regulations.
Other Requirements: Member of the Zambia Institute of Chartered Accountants (ZICA)

Organisation
Industry: NGO
Culture: Dynamic
Gender Profile: Mixed
Age Profile: Any
Terms and Conditions
Employment: Permanent
Location: Lusaka, Zambia
Remuneration: Negotiable

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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