Tender Notice – External Auditor Tender # ZRCS/NLRC/EA/24

1. Instructions to Tenderers

Zambia Red Cross Society (ZRCS) invites you to submit a proposal for its External Audit as per instructions specified in this Request for Proposal and the attached Terms of Reference (TOR) -Annex 1.

2. Eligibility requirement

It is not permitted that invited tenderers appear in more than one proposal.

The Declaration of Undertaking” (Annex 4) must be properly filled in and submitted together with the tender documents.

3. Content of the Request for Proposal

4. Language of proposal

The proposal and all correspondence and documents related to the proposal shall be written in plain English.

5. Cost of submitting proposals

The Tenderer shall bear all costs associated with the preparation and submission of the proposal, and the ZRCS will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

6. Acknowledgment

Tenderers shall acknowledge their participation in the tender by forwarding a notification e-mail to noble.phiri@redcross.org.zm And cc alice.malamo@redcross.org.zm  within 24 hours of receiving the Request for Proposals.

Deadline for Submission of the tender is 14:00 hours 1st August, 2024

7. Contact point

The Tenderer must provide a single point of contact for all correspondence relating to this Request for Proposal. The ZRCS will not be responsible for contacting the Tenderer through any route other than the nominated contact. The Tenderer must therefore undertake to notify any changes relating to the nominated contact point.

8. Enquiries

Enquiries are only permitted until 17:00 29thJuly, 2024  and should be directed to noble.phiri@redcross.org.zm  cc alice.malamo@redcross.org.zm  Enquiries will be addressed by email to the sender.

9. Submission of Proposals

The following instructions are important and must be adhered to carefully. Failure to follow the instructions may lead to disqualification.

All Proposals in sealed envelopes clearly marked with Tender Number “ZRCS/NLRC/EA/24 Zambia Red Cross External Audit” must be dropped in the Tender box at the following address:

Attention: Logistics and Procurement department

Zambia Redcross Society, HQ Lusaka Zambia

Along Los Angeles Boulevard Road, Opposite Lusaka Boys Secondary School.

Deadline for Submission of the tender is 14:00 hours 1st August, 2024

The proposal is in 2 parts, financial and technical. The price proposal must be signed and stamped clearly indicating the name of the person authorized to sign.

The tenderer shall structure the technical part of its proposal as per the scope of audit provided in the TORs

Any Proposal received after the deadline for submission of proposals will be rejected.

In case that the enquiries would make ZRCS give more information than in this request for proposal and its annexes, the answer will be communicated as circular e-mail to all Tenderers.

Below are the annexes attached to this advert in this link.

1. Request for Proposal for ZRCS External Audit

2. Terms of Reference (TOR)

3. Declaration of Undertaking – to be filled in and submitted with your offer

4. ZRCS General and Terms & Conditions for All Service Contracts