Summary
Date Posted: Friday, February 07 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
1.JOB PURPOSE
To provide support to the Administrative Officer in smooth functioning of the office environment. This position involves a wide range of administrative tasks, clerical, stores duties, and general office support.

2. KEY RESPONSIBILITIES:
2.1 Provide administrative assistance to various departments, including data entry, filing, photocopying, and document preparation.
2.2 Monitor and maintain office supplies inventory, place orders, and ensure cost-effective purchasing.
2.3 Sort and distribute incoming mail, prepare outgoing mail and packages, and coordinate courier services.
2.4 Maintain organized and up-to-date records and files, both physical and electronic.
2.5 Assist in preparing meeting materials, setting up conference rooms, and providing logistical support for meetings.
2.6 Assist in making travel arrangements, including booking flights, hotels, and transportation as needed.
2.7 Ensure the offices, kitchens, boardrooms are cleaned, organized, and presentable, and report any maintenance issues promptly.
2.8 Supervision of cleaning services suppliers’ employees to monitor compliance with the term of contract and service level agreement.
2.9 Accurately enter and update data in spreadsheets or databases as required.
2.10 Handle sensitive information and documents with discretion and maintain strict confidentiality.
2.11 Any other duties as assigned to you from time to time such as Front Desk Reception duties in the absence of the incumbent to greet visitors, answer incoming calls, and direct them to the appropriate personnel or departments.

Job Requirements
QUALIFICATIONS, KNOWLEDGE AND SKILLS:
General Certificate of Education (GCE) or Equivalent with Credits or Better in Five Subjects, Mathematics and English Included
Certificate in a relevant field, proven exposure to stores management, administrative support & customer service in a busy and complex work environment, in a similar position is an added advantage
Skills and competencies:
Technical
Basic Computer skills (Microsoft word/ Excel/ PowerPoint, Outlook)
Stores management
Behavioural
Customer service
Attention to Detail
Initiative

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure
* Submission of required Qualifications, INCLUDING (GCE) or Equivalent is mandatory. Failure to which, your application WILL NOT be considered. You are advised to upload your qualifications in a single file.
Applications clearly marked ‘OFFICE ASSISTANT’ together with copies of certificates and a detailed curriculum vitae should reach the undersigned not later than Thursday 13th February 2025. Applications should be addressed to the Chief Human Resource & Administration Officer.
• To apply for this job please visit zccmjobs.mcidirecthire.com.

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