Personal Assistant job at Precision Recruitment International
New
Website :
Today
Linkedid Twitter Share on facebook

Vacancy title:
Personal Assistant

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ]

Jobs at:

Precision Recruitment International

Deadline of this Job:
Wednesday, November 20 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Wednesday, November 06 2024, Base Salary: Not Disclosed

Similar Jobs in Zambia
Learn more about Precision Recruitment International
Precision Recruitment International jobs in Zambia

JOB DETAILS:
Position Summary:
The Personal Assistant will manage day-to-day operations, coordinate tasks, and ensure smooth communication across the team and external partners. This role focuses on maintaining an organized, welcoming, and efficient office environment that supports the organization’s mission to address poverty through improved rural access to critical services.

Primary Responsibilities:
• Office Management:
• Maintain a clean and organized office environment, ensuring readiness for daily operations.
• Manage and oversee security and maintenance personnel, ensuring records are maintained and property is secure.
• Organize and maintain office spaces, including conference and training rooms, keeping them prepared for meetings and events.
• Oversee and manage mail deliveries, packages, and couriers, directing them to the appropriate recipients.
• Administrative Support:
• Perform administrative tasks such as filing, photocopying, scanning, and document delivery.
• Assist with the planning and organization of meetings, team-building activities, and special projects.
• Purchase, track, and manage office supplies and services, coordinating invoicing and ensuring supplies are stocked.
• Facility Management:
• Conduct regular inspections of office facilities (lighting, furniture, restrooms) and report issues for prompt resolution.
• Supervise any minor non-technical repairs to maintain a safe and functional workspace.
• Employee Support:
• Manage distribution and tracking of employee resources, including business cards, personal protective equipment, branded materials, ID cards, and other essentials.
• Support the onboarding process, including orientation and resource distribution for new staff members.
• Provide administrative support to the Program Manager and Country Director as needed.

Qualifications:
• Minimum of 1-year experience in a similar role or event organization.
• Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with online collaboration tools (e.g., Slack, Trello) is advantageous.

Key Skills:
• Strong communication, organization, and time management skills.
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment.
• Friendly, approachable demeanor with a focus on customer service.
• Excellent attention to detail and problem-solving abilities.

Work Hours: 8


Experience in Months: 12

Level of Education:
Bachelor Degree

Job application procedure
• To apply for this job please visit www.priconsultants.com.

All Jobs

QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: Wednesday, November 20 2024
Duty Station: Lusaka
Posted: 06-11-2024
No of Jobs: 1
Start Publishing: 06-11-2024
Stop Publishing (Put date of 2030): 06-11-2066
Apply Now
Notification Board

Join a Focused Community on job search to uncover both advertised and non-advertised jobs that you may not be aware of. A jobs WhatsApp Group Community can ensure that you know the opportunities happening around you and a jobs Facebook Group Community provides an opportunity to discuss with employers who need to fill urgent position. Click the links to join. You can view previously sent Email Alerts here incase you missed them and Subscribe so that you never miss out.

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.