Summary
Date Posted: Thursday, July 04 2024, Base Salary: Not Disclosed

JOB DETAILS:
Position Summary:
The Procurement Manager is a full-time position based in Lusaka. S/he will report to the Senior Advisor Procurement in managing procurement of goods and services through subcontracts, blanket purchase agreements and purchase orders. S/he will also ensure procurements for ZIH project are conducted in a timely manner and are in line with the USAID regulations and Pact internal policies and procedures.

Essential Duties and responsibilities
• Oversee project procurement; and ensure procurement is transparent and carried out in accordance with USAID regulations, Pact policies and procedures.
• Ensure that the procurement tracker is up to date.
• Review Purchase Request (PR) forms.
• Review procurement documents prepared by the Procurement Officer/Assistant to ensure accuracy and adherence to Pact procurement guidelines.
• Ensure that procurement files are maintained in accordance with applicable policies and procedures.
• Assign Purchase Requisitions to respective Procurement Officers and Assistants for processing.
• In coordination with Operations Manager as appropriate, collaborate with the Senior Advisor Financial Management to ensure all vendor payments are paid on time
• Update end users (Requesters) on the progress of their procurement requests.
• Support the Senior Advisor Procurement to review and track the procurement plan; communicate and share procurement updates with the various user departments across provinces and head office on a regular basis.
• Support the Senior Advisor Procurement to review Purchase Requisitions, Purchase orders and contracts, for all ZIH offices.
• Coordinate with the technical teams to ensure proper documentation of inventory movement and all distribution of commodities and supplies.
• Ensure that vendors are furnished with the VAT exemption LPO and coordinate the timely retirement and replacement of VAT LPO books across ZIHA Offices.
• Supervise ZIH Procurement Officer(s) and Procurement Assistant(s) and provide training and coaching where necessary.
• Any other duties as assigned.

Education and Experience
• Minimum of a bachelor’s degree in Procurement, Purchasing and Supply, Business Administration, Management, or other field relevant to the position.
• A minimum of seven years’ experience including two (2) years’ experience in procurement management of U.S. assistance programs of similar size, complexity and setting.
• Demonstrated experience in managing and supervising a team.
• Outstanding interpersonal skills and eager to work in a fast-paced multicultural organization.
• Experience with U.S. acquisition programs of similar size, complexity and setting preferred.
• Demonstrated experience supporting and working with program technical staff to ensure efficient utilization of resources.
• Ability to communicate effectively in English, both verbally and in writing.
• Must be a member of ZIPS
• Exceptional computer skills, particularly in Microsoft Office applications such as Excel and Word

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• If you believe you are the ideal person we are looking for, please submit your application letter and a Curriculum Vitae online via email describing why you are the right candidate for this position detailing your experience and three (3) professional referees from your previous and current place of employment. Please send the application through Email: pactzambiajobs@pactworld.org  and indicate the position title you are applying for in the subject line. Only the applications sent by email will be reviewed.
• The deadline for receiving applications is 12th July 2024. Only shortlisted candidates will be contacted.
• Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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