Summary
Date Posted: Wednesday, February 26 2025, Base Salary: Not Disclosed

JOB DETAILS:
Scope of Work for the Assignment
• Manage the PIU and provide effective steer in the development and implementation of the project.
• Maintain a strategic overview of all aspects of project design and implementation (fiduciary, M&E, technical, etc.) ensuring coherence and quality assurance, as well as timely delivery of key documents and outputs by the PIU, with input from other PIU members.
• Lead the needs identification, planning and budgeting process for the funded activities to be implemented, and ensure that all activities are planned, budgeted for, and executed in line with project agreements in a timely manner, meeting key project milestones established.
• Coordinate and manage the hired team of PIU experts and specialists, by ensuring appropriate performance management systems in line with GRZ policies, procedures and guidelines in place.
• Ensure the PIU team’s effective delivery of the project against the Financing Agreements, including the formulation and periodic review and update of the Project Implementation Plan, as needed, furnishing requisite reporting to the WB.
• Ensure adherence to World Bank guidelines and procedures and effective disbursement of project funds.
• Establish and maintain effective, inclusive, and collaborative coordination and working relationships with development partners and other key project stakeholders, serving as the main interlocutor on issues related to the overall project design and implementation.
• Promote activities enhancing awareness of the project and contribute to knowledge- sharing, representing the project in relevant internal and external for an as and when needed.
• Design an overarching risk mitigation plan for the project and regularly review the performance to ensure that risks are adequately identified, and that mitigation is effectively and promptly applied, including but not limited to those related to fiduciary, stakeholder engagement, environmental and social aspects of the project.
• Support the implementation of recommendations from the development partners and stakeholders’ assessments of the Project.
• Prepare overarching and annual project budget according to the planned activities as well as the cash flow plans.
• Establish a sound financial and internal control system and procedures for the projects and ensure that they are adhered to, in line with the GRZ Regulations and Donor Procedures.
• Prepare withdrawal applications on a regular basis and liaise with the World Bank disbursement team on any outstanding or emerging disbursement issues,
• Ensure that payments are made and recorded in a timely manner and in accordance with the approved budget/planned activities, and complies with Financial Management Manuals,the Financing Agreements,and other established accounting procedures and operational guidelines.
• Ensure that all payment vouchers are adequately supported with appropriate source documentation, duly authorized for payment, and properly filed to facilitate easy retrieval and referencing.
• Ensure that all expenditures made by the project through the Designated Account are documented regularly and reconciled with records in the client connection.
• Maintain the WB financed project books of account.
• Prepare periodical financial statements (monthly, quarterly and annual), as well as any other financial status reports required by stakeholders, in accordance with the GRZ public Financial Management policies and regulation, the project financial management procedures, and the WB funded project financial regulations.
• Maintain accurate assets register for all equipment, vehicles, and furniture purchased under the project.
• Support FM-related missions conducted by the WB fiduciary colleagues.
• Ensure timely submission of the audit report and related tasks on reporting Perform any other tasks assigned by the project coordinator.Academic

Qualifications
• A bachelor’s degree in finance, Accounting, Business Administration, or Management with specialization in Finance and Accounting.
• ACCA, CPA, CIMA or equivalent.
• A master’s degree in finance, Accounting or Business Administration will be an added advantage.Experience
• Minimum ten (10) years post qualification experience working in the field of accounting.
• Specific experience working on a World Bank financed project will be an advantage.Technical competencies
• Track record of supporting the financial management (FM) of projects of a similar scale and technical nature familiarity with donor-funded preferred and WB procurement processes and guidelines considered an asset.
• Demonstrated expertise in the management of finance in the public and/or private sector – financial management of ICT-related projects considered a distinct advantage.
• Extensive knowledge of different public financial management systems covering all dimensions of public expenditure management, audit, ICT use in the public sector.
• Demonstrated knowledge of concepts, principles, and practices with the financial management system of the GRZ.
• Proficiency in use of government accounting packages and use of the Government’s Integrated Financial Management System (IFMIS).
• Familiarity with financial internal control systems.
• Strong financial analytical and evaluative skills.
• Proven capacity to provide technical advice to senior government officials, development partners, and stakeholders in relation to FM matters.

Work Hours: 8

Experience in Months: 120

Level of Education: Bachelor Degree

Job application procedure
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Consultants will be selected through the ‘Individual Consultants Selection’ method using Open National Market Approach” in accordance with provisions in the World Bank’s “Procurement Regulations for IPF Borrowers” July 2016, Revised September 2023 (“Procurement Regulations”).

The attention of interested Consultants is drawn to World Bank’s “Procurement Regulations for IPF Borrowers” July 2016 revised September 2023 “Procurement Regulations”, setting forth the World Bank’s policy on conflict of interest.
Further information can be obtained at the address below during office hours from 08:00 hours to 13:00 hours and 14:00 hours to 17:00 hours Central African Time (CAT) or by email.
Expressions of Interest must be delivered in written form and deposited in the tender box at the address below (in person) or electronically submitted by Wednesday 19th March, 2025 at 10:00 hours CAT to the address indicated below:
The National Coordinator
Office of the President, E-Government Division,
SMART Zambia Institute,
Corner of Nationalist Road and Independence Avenue
P.O. Box 31998,
Lusaka, ZAMBIA.
City: Lusaka
ZIP Code: 10101
Country: Zambia
Telephone: +260-211-254478, 253438,253652, 254599, 254657

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