Summary
Date Posted: Tuesday, February 11 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
The Programme Assistant Gender & Youth is responsible for providing programme, administrative and financial support to the Gender & Youth unit.
Tasks are performed under direct supervision with clearly defined processes and limited discretion; s/he delivers quality and timely services to UNFPA colleagues in programmes support, travel, protocol and logistics (TPL) and supports the General Administration and Operations in compliance with all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to applying the rules, procedures and guidelines. The Programme Assistant Gender & Youth also works in close collaboration with the Finance Associate to ensure effective support to the CO.
Internal contacts include the Senior Management team and technical staff of the Gender & Youth unit and the Operations team.

You would be responsible for:
A. Supporting Gender & Youth Programme team
• Assist with logistical arrangements for meetings, missions, workshops and events, including procurement of standard supplies and logistical coordination.
• Assist with collection of supporting documents for payments.
B. Research and Knowledge Management Sharing Support
• Assist in the archiving, filing and maintenance of up-to-date electronic mailing lists on Gender & Youth programme matters.
• Record and distribute Gender & Youth programme meeting minutes in a timely manner and assist the Gender & Social Norms Specialist by following up on agreed actions and implementation of tasks, where appropriate.
• Provide administrative support in compiling information for progress reports.
C. General Support
Carry out any other duties as may be required by UNFPA management.

Qualifications and Experience:
Education:
Completed Secondary Level Education required.
Additional training or certification in administration or office management is an asset.

Knowledge and Experience:
Four years of relevant experience in project/programme support in private, national and/or international organizations including some experience in research assistance.
Previous experience in the UN system is an advantage.
Strong interpersonal and organizational skills.
Computer literacy – Word, Excel, Power-point, etc.
Good knowledge of ERP systems is an asset.
Good writing and communication skills.
Demonstrated ability to work in a team environment.
Experience in disability inclusive and gender transformative programming is an asset.

Languages:
Fluency in oral and written English. Working knowledge of another UN Official Language, an asset.

Required Competencies:
Values:
Exemplifying integrity
Demonstrating commitment to UNFPA and the UN system,
Embracing cultural diversity,
Embracing change

Core Competencies:
Achieving results,
Being accountable,
Developing and applying professional expertise/business acumen,
Thinking analytically and strategically,
Working in teams/managing ourselves and our relationships,

Functional Competencies:
Administrative Management, Communications and Support
Understanding of Travel and Events Logistics and Systems in UNFPA
Managing documents, correspondence and reports
Managing information and workflow
Planning, organizing and multi-tasking
Organizational skills
Managing operational processes
Job knowledge / technical expertise
Proficiency in current office software applications; good basic knowledge of Project Management dashboard and software
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA’s workforce – click here to learn more.

Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: High School

Job application procedure
• To view the complete job description and apply to this position, click “Apply Now” below.
• To apply for this job please visit www.unfpa.org.

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