Summary
Date Posted: Monday, August 12 2024, Base Salary: Not Disclosed

JOB DETAILS:
1. Job Purpose
To maintain up-to-date records at Mukuba Pension Trust to facilitate pension administration.

2. Key Duties and Responsibilities
(i) Develop and implement a records management system.
(ii) Facilitate the development of, and maintenance of a systematic filing system to meet administrative, legal and financial requirements.
(iii) Developing, implementing, and maintaining records management policies and procedures.
(iv) Classifying, categorizing, and indexing records for easy retrieval and access.
(v) Administering and managing physical and digital storage solutions for records, ensuring security, integrity, and accessibility.
(vi) Retrieve files as and when required for use and keeps record of same to ensure their safe return for re-filing
(vii) Identifying and mitigating risks associated with records management.
(viii) Ensuring adherence to legal, regulatory and industry standards for records management.
(ix) Update computer records in respect of member personal details using information from declaration of Life Certificate returned by beneficiaries from time to time.
(x) Assist in preparing and dispatching Declaration of Life Certificates to all beneficiaries for completion.
(xi) Coordinating responses to requests for records, ensuring timely and accurate provision of information.
(xii) Prepare reports pertaining to the operation of the unit on a regular basis.

3. Qualifications and Experience
(i) Full Grade Twelve Certificate.
(i) Diploma in Records Management, Library and Information studies or equivalent.
(ii) A degree in Records, Archives and Information Management, Library and Information studies or equivalent will be an added advantage.
(iii) Minimum of three (3) years of practical experience in a similar role

4. Other Requirements
(i) Good ICT Skills.
(ii) Excellent communication and interpersonal skills.
(iii) High levels of professionalism and confidentiality.
(iv) High levels of integrity, hardworking and reliability.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

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